mojegodzinki.pl

mojegodzinki.pl is a privacy-first, professional time tracking and compliance SaaS platform built for organizations that demand more than a basic stopwatch. Unlike generic time trackers focused on simple task management, this tool is engineered specifically to meet the rigorous documentation requirements of R&D tax incentives and non-profit public or EU grant funding, such as NCBR or FERS projects. It bridges the gap between daily operations, financial transparency, and audit readiness. Designed with the European regulatory landscape in mind, mojegodzinki.pl provides a robust, GDPR-compliant alternative to US-based tracking platforms. The system empowers both employees and employers to report working time with precision, offering custom dictionaries and categories, a flexible role and permission system, and real-time record keeping. Whether you are a small team, a growing business, a research organization, or a non-profit foundation, this tool adapts to your work model, ensuring you stay compliant, organized, and ready for any audit. It transforms time tracking from a mundane task into a strategic asset for operational efficiency and financial clarity.

Custom Dictionaries and Categories

Define your own task and project types to make reports clear, structured, and ready for analysis. This feature allows you to create a tailored taxonomy that aligns with your specific workflows, whether for routine operations, innovative R&D projects, or grant-funded initiatives. By assigning work hours to precise categories, you eliminate ambiguity and generate reports that meet statutory requirements for tax relief or donor transparency. This flexibility ensures that every minute logged is accurately attributed and easily retrievable for audits or internal reviews.

Role and Permission System

Manage access within your organization with granular control. The system separates the permissions of people reporting time from those approving it, ensuring accountability and data integrity. You can assign distinct roles to team members, managers, and administrators, each with tailored rights to view, edit, or approve entries. This feature is critical for maintaining compliance in regulated environments, as it prevents unauthorized changes and provides a clear audit trail of who did what and when.

Precision Time Separation for R&D

Easily separate time spent on routine work from innovative R&D projects. This feature is designed to support organizations claiming R&D tax relief by providing a clear, auditable record of eligible activities. You can log hours directly against specific research tasks, ensuring that only qualifying work is included in your tax documentation. The system generates reports that serve as a solid basis for claiming employee salaries as eligible costs, giving you peace of mind during a tax audit.

Volunteer and Grant Time Tracking

Document volunteer work and grant-funded activities with ease. This feature allows non-profit organizations to track the time of volunteers and staff against specific projects or funding sources. By using custom categories and dictionaries, you can assign hours to statutory activities, demonstrate your own contribution to projects, and generate transparent reports for donors or grant authorities. It streamlines the settlement of grants and ensures accountability in the use of public funds.

R&D Tax Relief Documentation

For companies conducting research and development, mojegodzinki.pl provides the precise time records necessary to claim tax incentives. Use the system to separate innovative work from routine tasks, document eligible costs, and generate reports that satisfy tax office requirements. This use case ensures you maximize your R&D tax relief while maintaining full compliance with statutory documentation standards.

Non-Profit Grant Management

Foundations and associations can use the platform to manage human resources across multiple grant-funded projects. Track volunteer and staff time against specific funding sources, such as NCBR or FERS grants. The system enables transparent reporting for donors and grant authorities, demonstrating that time is allocated accurately and efficiently to social causes. This builds trust and simplifies the audit process.

Internal Compliance and Auditing

Organizations that need to maintain rigorous internal controls can deploy mojegodzinki.pl to enforce time reporting policies. The role and permission system ensures that only authorized personnel can approve entries, while custom categories align with internal cost centers or project codes. This use case is ideal for companies with strict compliance requirements, providing a clear, unalterable record of working hours for internal or external audits.

Flexible Team Time Management

Small to medium-sized teams can leverage the free basic plan to manage up to five participants across two groups. Use custom labels and dictionaries to organize tasks, and assign roles to streamline approval workflows. This use case is perfect for startups and growing businesses that need a scalable, cost-effective solution to track time without the overhead of complex enterprise software.

How does mojegodzinki.pl ensure GDPR compliance?

mojegodzinki.pl is built with the European regulatory landscape in mind, prioritizing data privacy and security. All user data is processed in accordance with GDPR requirements, and the platform offers an alternative to US-based tracking systems. The system includes role-based access controls to protect sensitive information, and you maintain full control over your data. For specific compliance details, please review our policies or contact our support team.

Can I use mojegodzinki.pl for R&D tax relief claims?

Yes, the platform is specifically engineered to support R&D tax relief documentation. It allows you to precisely separate routine work from innovative R&D activities, document eligible costs like employee salaries, and generate reports that meet statutory requirements. This ensures you have a solid, auditable foundation for your tax incentive claims, reducing the risk of issues during a tax office audit.

What is the "Early Access" promotion and how do I get the discount?

The "Early Access" promotion offers all paid add-ons for free until March 31, 2026. Additionally, you can secure a discount after the free period by registering early. Register by January 31, 2026 to get a 10% discount for 5 years (60 months). Register by February 28, 2026 for a 3-year (36 months) discount, or by March 31, 2026 for a 1-year (12 months) discount. Details are in the promotion terms and conditions.

Does mojegodzinki.pl offer special pricing for non-profit organizations?

Yes, mojegodzinki.pl supports social initiatives by offering more favorable subscription terms for the non-profit sector. Foundations and associations can contact the team at [email protected] to discuss tailored pricing. This commitment ensures that organizations dedicated to social causes can access professional time tracking and compliance tools without financial strain.

mojegodzinki.pl offers a free basic plan that includes up to 5 group participants, 10 labels, 2 groups, 6 roles, 4 category dictionaries, and 20 dictionary entries. For organizations needing more capacity, paid add-ons are available with pricing effective April 1, 2026. An extra group costs PLN 35.00 monthly, PLN 90.00 quarterly, or PLN 300.00 annually. Additional 5 group participants cost PLN 30.00, PLN 75.00, or PLN 250.00 respectively. One additional dictionary category is PLN 20.00, PLN 50.00, or PLN 160.00. Twenty additional dictionary entries cost PLN 20.00, PLN 50.00, or PLN 160.00. An additional role is PLN 25.00, PLN 65.00, or PLN 200.00. Ten additional labels cost PLN 15.00, PLN 35.00, or PLN 125.00. All paid extensions are available for free until March 31, 2026 under the Early Access promotion.