PropMIS

PropMIS is an AI-powered HOA management platform built from the ground up to eliminate the chaos of fragmented property management. Designed for property management companies and self-managed boards, it replaces disconnected payment systems, scattered vendor records, and board decisions made without proper audit trails. Instead, PropMIS unifies everything into one simple, centralized portal. The platform brings together dues collection, resident records, community documents, announcements, meeting management, vendor work, board workflows, and resident communication. Its core value proposition is simple: reduce manual follow-ups, improve transparency for boards and residents, and make daily community operations easier to manage without adding complexity. What sets PropMIS apart is its deep integration of AI from day one. Every plan includes AI-assisted tools that handle the busywork: overnight manager briefings that scan payments, violations, and work orders to tell you exactly what needs attention; document Q&A that lets residents get instant answers from bylaws and CC&Rs; and AI-drafted notices that save hours of writing time. Management teams can save time, stay organized, and provide a better resident experience. For property management companies, this also opens a new revenue stream, as AI can be offered as a managed service to communities with built-in per-community usage metering and billing. PropMIS is built by an engineer who served on HOA boards long enough to know that the software should not be harder than the job. It is currently onboarding early-access communities across the United States with a 45-day free trial.

AI Manager Briefing

Every morning, PropMIS AI scans every payment, violation, and work order across your portfolio and delivers a concise briefing. It tells you exactly what needs your attention right now, such as overdue payments, pending bid reviews, or violations requiring escalation. This eliminates the need to manually check each community, saving managers hours of daily review time and ensuring nothing slips through the cracks.

AI Document Q&A for Residents

Residents can ask questions about their community documents and get instant, accurate answers sourced directly from the actual bylaws, CC&Rs, meeting minutes, and rules. For example, a resident can ask, "Can I paint my garage door?" and the AI will cite the specific section of the CC&Rs with the answer and a link to the source document. This dramatically reduces the volume of repetitive questions sent to property managers.

Integrated Payments with Stripe

PropMIS uses Stripe for secure online dues collection, including AutoPay for recurring payments. Late fees are applied automatically based on configured rules. Every payment, whether made through Stripe or recorded manually, lands in the same per-unit ledger, providing a single source of truth for financial tracking across all communities in your portfolio.

Vendor Marketplace and Compliance Tracking

Property managers can post RFPs for community projects, and vendors compete with transparent pricing, allowing for easy side-by-side comparison. Once a vendor is selected, PropMIS tracks all work orders, compliance documents (W9s, insurance certificates, licenses), contracts, and invoices in one place. Expiry alerts ensure you know every vendor's status before assigning work.

Board-Ready Transparency and Audit Trails

Every approval, payment, and notice is tracked with a complete audit trail. Approval workflows for work orders, bids, and violations come with configurable thresholds, so the right people are notified at the right time. Role-based access with clear permission boundaries ensures that boards, managers, and residents see only what they should, while all decisions are documented for accountability.

Streamlining Multi-Community Portfolio Management

A property management company overseeing ten different HOAs can use PropMIS to manage all communities from a single portal. The AI Manager Briefing provides a daily, portfolio-wide snapshot of overdue payments, pending board approvals, and urgent violations. This eliminates the need to log into separate systems for each community, saving significant time and reducing the risk of missed tasks.

Reducing Resident Inquiry Volume with AI Answers

Instead of fielding dozens of daily calls and emails from residents asking about parking rules, pet policies, or paint colors, property managers can direct residents to the AI Document Q&A feature. Residents get instant, accurate answers sourced from the community's governing documents. This frees up management teams to focus on higher-value strategic work rather than repetitive Q&A.

Enabling Transparent Vendor Bidding and Management

When a community needs a new pool maintenance contract, the manager posts an RFP through PropMIS. Multiple vendors submit competitive bids with transparent pricing, which the manager and board can compare side-by-side. Once a vendor is chosen, their insurance, license, and W9 are tracked with expiry alerts. This ensures compliance and prevents uninsured vendors from working on the property.

Creating a New Revenue Stream for Management Companies

Management companies can bundle the AI features of PropMIS into their standard management fee or offer them as a standalone, billable service to each community. PropMIS includes built-in per-community usage metering that tracks every AI query. Companies can set overage thresholds and generate monthly usage reports, allowing them to bill communities for exactly what they consume at zero additional software cost to the management company.

What exactly is PropMIS and who is it for?

PropMIS is an AI-powered HOA management platform designed for property management companies and self-managed boards. It replaces fragmented tools with a single portal that handles dues, resident records, documents, announcements, meetings, vendor work, board workflows, and resident communication. It is built to reduce manual follow-ups and improve transparency for all stakeholders.

How does the AI in PropMIS work for property managers?

The AI is integrated into several core functions. The Manager Briefing scans all payments, violations, and work orders overnight and tells you what needs attention each morning. The Document Q&A allows residents to get answers from community documents instantly. The AI can also draft notices and support workflows, all designed to save time and reduce manual busywork.

Is the AI feature available on all pricing plans, and can we charge for it?

Yes, AI is included in every PropMIS plan at no additional cost to you. Management companies can offer AI access to their communities as a managed service. PropMIS includes built-in per-community usage metering that tracks AI queries, allowing you to set overage thresholds, generate monthly reports, and bill communities for what they consume, creating a new revenue line.

How are payments and financials handled in PropMIS?

PropMIS integrates with Stripe for secure online payments, including AutoPay for recurring monthly dues. Late fees are applied automatically based on your rules. All payments, whether processed through Stripe or entered manually, are recorded in a unified per-unit ledger, giving you a single, accurate view of each community's financial health.